Client Agreement

Hi! Thanks for choosing Po Chi Fung Photography for your photography service! I look forward to meeting your family and working with you!  Please complete this client agreement in order to reserve your date and time for your family portrait session.  And please feel free to contact me should you have any questions.  Thanks! - Po

By signing this contract and providing a deposit, you and all participants in the session are agreeing to the following:

The full session fee holds your session date and is non-refundable should you no longer require my services. No amount of monies paid to me is refundable unless I experience an emergency that renders me unable to provide the agreed services. Session fee must be paid in full prior to client receiving services promised in this agreement. Likewise, prints and products must be paid in full prior to client receiving the prints and products.

Should I have an emergency and am no longer be able to provide my services, I will work with you to reschedule or refund your deposit. This would only be in the case of a true emergency and is never expected to be a possibility.

Should you need to reschedule due to illness, please provide 24-48 hours of advance notice. As a fellow parent, I understand that kids get sick and will work with you as much as possible on rescheduling.  You are allowed one rescheduling but please give me as much notice as possible. 

All outdoor sessions are weather dependent.  If the weather is torrential and we cannot shoot, then the session will be rescheduled based on our mutual decision.

Person(s) being photographed must be ready at the designated start time, as session will begin as scheduled. 

All clients will receive an online proofing gallery for the purposes of viewing, online purchasing of professional quality prints, digital files, and print products, and optional sharing with friends and family via social media and email.  Your proofing site will be ready within three to four weeks from the date of your session.   Client galleries will be available for you to view and purchase from for 9 months.  All purchases must be made within 9 months.  Gallery reactivation after 9 months is $250.

After the gallery has expired, Po Chi Fung Photography is released from any obligation to maintain copies of any digital file, image or photograph from the session.  If digital files were purchased, it is the client’s responsibility for creating back-ups of the files.

Photographs taken by Po Chi Fung (Po Chi Fung Photography) may be used for the purposes of display, marketing, portfolio, website or any publication to promote my business. In consideration of the engagement as a model of the minor(s) named below, I do hereby give Po Chi Fung Photography, his or her legal representatives and assigns the irrevocable right to use and publish photographs of the minor(s), or in which the minor(s) may be included, in any Media for any lawful purposes. 

The client release and discharge Po Chi Fung (Po Chi Fung Photography) from any and all claims and demands that may arise out of or in connection with the use of the photographs, including without limitation any and all claims for libel or violation of any right of publicity or privacy. This authorization and release shall also apply to the heirs, legal representatives, licensees, and assigns of Photographer.

Client also release and discharge Po Chi Fung (Po Chi Fung Photography) from any and all claims and demands that may arise in the event that photographic materials are damaged in processing (film and digital), lost through camera malfunction, lost in the mail, fire or otherwise lost or damaged without fault on the part of Po Chi Fung.

Except as otherwise specifically provided in writing, all Photographs and derivative works and rights contained therein, including copyright, remain the sole and exclusive properties of Photographer.  Photographer retains, for life, reproduction and display rights to all Photographs as well as use in photographic competition, promotional materials and any publication of an original manuscript or portfolio presentation for trade or other use.

Photographs may not be downloaded or printed without written consent from Po Chi Fung Photography.  If you purchased digital files, you will receive a written print release.  The client may not use any of these images for commercial or editorial purposes or enter any of these images into competition without the express written permission of Po Chi Fung Photography.  All photographs, print or digital are licensed to the client for personal use only. 

As an artist, Po Chi Fung reserves the right to artistically interpret what I see and in what ways I choose to photograph a scene. This may mean that some shots are color; some are in B&W. Clients are not permitted to alter Po Chi Fung Photography’s images in any way, shape, or form. 

Client (your) Name *
Client (your) Name
Contact Number (Cell)
Contact Number (Cell)
Please provide full names.
Please provide full names.
Address *
I have reviewed this client agreement. I understand that the session fee is required to hold my preferred session date and time and that all prints, digital files, and products are sold separately. *
Printing my name below serves as my signature to this client agreement and represents all adults and minors photographed during this session.